Board of Commissioners to consider new purchasing policy

Photo by Howard Reed

Photo by Howard Reed

CONYERS -- The long list of purchase requests bought to the Rockdale County Board of Commissioners could become much shorter if a new purchasing and procurement policy is approved next week.

Tina Malone, Rockdale County procurement officer, presented recommendations to the BOC to adjust the bidding procedures and for new cost levels for goods and services purchased by the county. The proposal is on Tuesday's BOC agenda for a vote.

The current policy requires BOC approval for all contracts for services of $2,500 and above. The proposal change would adjust the threshold to $15,000 for a formal bid and request for proposals procedure.

Malone told the BOC the change would correct a discrepancy between the county ordinance and policy. The ordinance sets the threshold at $10,000 for BOC approval while the policy sets the threshold at $2,500.

She added that the changes also fall in line with purchasing policies of other counties in the metro Atlanta area.

Also, the proposal would change purchase levels requiring one bid for goods and services up to $2,499.99. The current policy is tiered with one bid required for goods and services up to $499 and two quotes required for a range of $500 to $2,499.

To show how the proposed policy could help make the county more efficient, Malone gave an example of purchasing a new transmission for a vehicle in Fleet Services. Under the current policy, Fleet Services would have to wait three weeks to get BOC approval to purchase a transmission if they had a vehicle go out on a Wednesday after a regular BOC meeting.

Rockdale County Commissioner Oz Nesbitt voiced support for the changes. He said he was confident of the integrity of county staff to make the best purchasing decisions for the county, and that everything is tied to the department's approved budget that is already reviewed by the BOC.

"This would save a lot of time for everyone, and I am confident in the integrity of the talent we have on board in shifting to this new policy," Nesbitt said.